Registration Terms and Conditions

On-site Enrollment

Complete the "Course Application Form" available on the Institute's website and submit it along with the registration fee at The HKFYG Leadership Institute. Payments can be made in cash or by cheque (If paying by cheque, please check the bank account details of the relevant course with our staff in advance.)

Registration

302 Jockey Club Road, Fanling, New Territories, Hong Kong.

Online Enrollment

Click "Apply Now" on the respective course webpage to make an immediate payment via the online methods shown. Upon successful registration, an automated "Confirmation Email" and "Electronic Receipt" will be sent within one hour. Please check both your inbox and spam/junk folders. Physical receipts will not be issued for online registrations. If you do not receive the confirmation email, please contact our staff.

Applicants can also enroll multiple courses via the HKFYG EasyMember website (https://easymember.hk/).

Enrollment via Bank Transfer

Complete the "Course Application Form" and check the bank account details of the relevant course with our staff.

Please email your proof of deposit (e.g., bank-in slip or transfer screenshot) along with the completed "Course Application Form" to [email protected] on the same day of the transaction.

Mail-in Enrollment

Complete the "Course Application Form" tand mail it, together with a cheque, to 302 Jockey Club Road, Fanling, New Territories, Hong Kong. (If paying by cheque, please check the payee name of the relevant course with our staff in advance.) Upon acceptance of the application, our staff will contact the applicant, and a official receipt will be issued by post.

Please indicate 'Course Registration Fee' on the envelope.
Attn: Accounting Department, The HKFYG Leadership Institute
Post-dated cheques will not be accepted.
Do not send cash by post.
Please write the applicant's name, contact number, and course title on the back of the cheque.
The Institute is not responsible for any postal errors or delays. The postmark date will be taken as the date of application.

Reservations by Phone, WhatsApp, or Email

Seat reservations are accepted for selected courses via Phone (2169 0255), WhatsApp (6796 7693), or Email ([email protected]). Payment must be settled within two working days after the reservation is made; otherwise, the reservation will be automatically cancelled.

Issuance of Certificates

Participants who meet the attendance requirements and pass the assessment (if applicable) will be awarded a certificate issued by The HKFYG Leadership Institute.

All certificates are issued in digital format (e-certificate). If a physical copy is required, an administration fee of HK$50 will be charged, and the certificate will be delivered by courier.

Certificates are only applicable to specified courses. Please refer to individual course profiles or contact the respective programme staff to check if a certificate is provided and to review the assessment criteria.

Deadline for Enrollment

Unless otherwise specified, applications close once the course commences. Subject to seat availability and with the consent of the staff, late applications may be accepted at the Institute's discretion. The Institute reserves the right of final decision.

Important Information

Amendment or Cancellation of Courses

Please contact the Institute by phone or visit The Institute’s website to confirm course availability prior to registration.
Course arrangements are subject to change. Details published on the website shall prevail.
Once admitted, fees and places are non-transferable to other individuals or other courses. Fees paid are strictly non-refundable unless the course is cancelled by the Institute.
No make-up classes will be arranged for student absences. Refund requests due to personal reasons will not be accepted. Exceptions may be made for medical reasons upon presentation of valid medical certificates.
An administrative fee will be charged for any special class arrangements approved at the Institute's discretion.
Participants must attend classes punctually. Students who are late, leave early, or absent from class for 15 minutes or more will be marked absent for that entire session.
The Institute reserves the right to cancel a course due to insufficient enrollment or other unforeseen circumstances, and to change the instructor, class time, venue, and content when necessary.
If a course is cancelled, staff will notify enrolled students via email or WhatsApp to arrange a transfer to an alternative course or a full refund.

The Institute reserves the right of final decision on all matters relating to its courses.

Adverse Weather Arrangements

If a Black Rainstorm Warning or Tropical Cyclone Warning Signal No. 8 or above remains hoisted two hours before the activity begins, the activity for that day will be cancelled. Make-up classes will be arranged depending on the situation.

Outdoor Activities: In the event of inclement weather or any severe weather warnings, the Institute will notify participants two hours prior to the start time regarding whether the activity will proceed.

Refund Procedures

Refunds will be processed through two methods: "In-Person Cash Collection" (takes 1 to 2 weeks) or "Refunding by Cheque" (takes 6 to 8 weeks).

All handling fees arise from online registration are strictly non-refundable.

Photography and Media Rights

By completing registration, participants agree that the Institute and its collaborating organisations have the right to take photos, video recordings, and audio recordings during the activities. These materials may be used perpetually across any media platforms for promotional purposes without any payment or compensation to the participants. All such content remains the exclusive property of The HKFYG and its units.