Venue Hire Regulations

1. 租用者在遞交申請前，須以電話查詢場地設施的租用情況，確實租用情況後，方可入紙申請。本學院不接受電話預訂場地設施，申請表格可透過香港青年協會領袖學院網站下載或電郵索取。

   Applicant(s) is required to check the availability of venues by phone before submitting the booking form. Telephone reservations will not be accepted. The booking form can be obtained either from the website or by email upon telephone request.

2. 租用者需以電郵遞交填妥之申請表予行政部。在遞交申請表時，煩請夾附以下文件：
   Applicant(s) should return the completed form to the Admin Office by email with a copy of following document(s) enclosed:

1. 商業登記或社團註冊；或／及
   Business Registration Certificate/ Society Registration Certificate; and/or

2. 由稅務局根據《稅務條例》第 88 條認可屬公共性質的慈善機構或信託團體的証明。
   Charitable Institutions and Trust Registration Certificate issued by the Inland Revenue Department under Section 88 of the Inland Revenue Ordinance.

   租用者有責任確保申請表及相關文件已送達本學院行政部。
   It is the responsibility of applicant(s) to ensure that the application form and relevant document(s) have reached our Admin Office.
   
    

3. 香港青年協會領袖學院行政部於收妥有關文件後三個工作天內，回覆租用者是否接納其申請。對所有場地租用申請，均保留最終決定權。香港青年協會領袖學院亦毋須就拒絕租出場地作出解釋。

   After receiving the application form, the Admin Office will review the application based on the nature and content of the activities and will reply by email within 3 working days. All successful applications need to have confirmation by The Institute. The Institute reserves the right for final approval on venue booking and reject any application and no explanation is necessary.
   
    

4. 租用者知悉租用條款根據現行法例。若相關規則及法例有任何修訂，包括但不限於預防及控制疾病及羣組聚集相關法例，租用條款將作出修訂，以符合法例要求。

   The hirer(s) acknowledged that the conditions of hire makes reference to existing government legislations. Should there be any changes to such rules and regulations, including but not limited to rules and regulations on prevention and control of disease, group gatherings etc., the conditions of hire would be amended to fulfill the updated legislative requirements.

1. 租用場地設施申請一經被接納，租用者將獲發繳費通知書，並需在獲發繳費通知書後的十個工作天內繳交租金，否則申請將被自動取消。租用者請以劃線支票 (支票抬頭：香港青年協會青年領袖發展中心有限公司)郵寄至香港粉嶺馬會道 302 號香港青年協會領袖學院行政部（請註明場地租用）。期票或現金恕不接納。
   Notice of Payment will be issued to successful hirer(s) and payment should be settled within 10 working days or before the due date after the Notice of Payment has been issued; otherwise, the booking will be cancelled automatically. The hirer(s) can settle the payment by cheque. A crossed cheque made payable to “The HKFYG Institute for Leadership Development Limited” should be presented to the Admin Office in person or by mail to address: 302 Jockey Club Road, Fanling, Hong Kong (Attn: Admin Office-Venue Hire), while post-dated cheque or cash will not be accepted.

1. 在租用期間如因天氣（如黑色暴雨警告訊號、8 號或以上颱風警告訊號），或其他不可預計的情況下引致租用場地關閉，可更改租用日期或退回繳款。
   The hirer(s) may re-schedule or receive a refund only if the booking has been cancelled due to bad weather conditions, such as black rainstorm signal or if typhoon signal number 8 and above are hoisted; or due to other unforeseen situations which prevent the use of the hired venue(s) or facilities.

    

2. 所有取消租用場地設施的申請須以書面提交，並須在租用日最少十天前交至行政部，否則所繳交的租金將不獲退還。已繳付之款項將根據以下取消租用通知期，按比例退還：
   Cancellation of booking will only be accepted in writing, and must reach our Admin Office at least 10 days before the date of the function, otherwise no refund for such a cancellation of booking with be made. The proportion of refund will be made in accordance with the following:
   
    

3. 如租用者違反場地及設施租用條款，香港青年協會領袖學院保留一切權力，可在租用場地設施期間終止其活動，而已繳交的所有費用則不會退還。
   The Institute reserves the rights to annul any function at any time during the period of hire if The Institute Regulations of Hire are breached. In such a circumstance, no refund will be made.

租用場地如因天氣或其他不可預計的情況下不能使用，租用者可以根據以下條件，在場地設施租用情況許可下更改租用日期或退回繳款：

If the booking has been cancelled due to inclement weather conditions or other unforeseen situations, the hirer(s) may reschedule the booking or receive a refund not exceeding the exact hire charge(s) of the booking in accordance with the following conditions:

1. 當黑色暴雨警告或八號或以上風球在租用時間兩小時前 / 或者於租用當天下午 6 時 30 分仍然生效；
   If Typhoon Signal Number 8 and above or Black Rainstorm Warning Signal is still in force 2 hours at or before the hiring period; or if Typhoon Signal Number 8 and above or Black Rainstorm Warning Signal is still in force at 6:30pm of the date of booking;

2. 當八號或以上風球在租用期間懸掛引致租用場地關閉。租用場地將於八號或以上風球懸掛後三十分鐘內關閉；租用者在該情況下可更改未使用的租用時段，任何未使用的租用時段均以完整小時計算，假設未使用的租用時段是兩小時五十九分鐘，租用者只有兩小時的租用時段在限期內安排使用。租用場地將於八號或以上風球卸下兩小時內重開；如八號或以上風球於租用時間兩小時或之前卸下，而租用場地亦已重開，若租用者仍決定取消活動，將不會獲安排更改租用日期或退回繳款；
   If Typhoon Signal Number 8 and above is hoisted during the hiring period. The hired venue(s) will be closed within 30 minutes when Typhoon Signal Number 8 and above is hoisted; in such circumstances, reallocation of the unused hiring period is counted by an integral hour. For example, if the unused hiring period is 2 hours and 59 minutes, the hirer should only be able to re-schedule 2 hours of unused hiring session. The hired venue(s) will be re-opened within two hours after Typhoon Signal Number 8 or above is lowered or cancelled. If Typhoon Signal Number 8 or above is lowered or cancelled 2 hours at or before the hiring period and the hirer cancels the booking on his/her own accord, neither reallocation nor refund of the booking will be granted in such case.

    

3. 如黑色暴雨警告於租用場地開放時間之內發出，除基於安全考慮而必須關閉租用場地外，否則租用者可於租用時段內繼續使用所租用場地。如黑色暴雨警告於上午 9時或之前發出，租用場地將黑色暴雨警告取消後兩小時內重開。如黑色暴雨警告於租用時間兩小時或之前取消;而租用場地亦已重開，若租用者仍決定取消活動，將不會獲安排更改租用日期或退回繳款。
   If Black Rainstorm Warning Signal is issued during the normal opening hours of the hired venue(s), unless safety consideration warrants for impending closure of the hired venue(s), the hired venue(s) will remain open and the hirer can continue to use the hired venue. If Black Rainstorm Warning Signal is issued before the normal opening hours of the hire venue(s), the hired venue(s) will be closed and re-opened within 2 hours after the Black Rainstorm Warning Signal is cancelled. Nevertheless, when Black Rainstorm Warning Signal is cancelled 2 hours at or before the hiring period and the hirer cancels the booking on his/her own accord, neither reallocation nor refund of the booking will be granted.

4. 任何未使用的租用時段必須於原來租用日期起計六個月內使用。租用者須於原來租用日期起計 30 天內以書面向香港青年協會領袖學院行政部提出申請，逾期無效。更改租用日期一經作實不能再次更改。
   The unused hiring period can only be reallocated in the coming 6 months from the original date of booking; subject to the availability of the hire venue. The hire must send a written application to the Admin Office with 30 calendar days, inclusive of the date of the original booking for reallocation of the unused hiring period; otherwise the unused hiring period will be forfeited without further notice. No alteration can be made once reallocation of the unused hiring period has been confirmed;

5. 如不能於上述限期內安排更改租用日期，租用者須於原來租用日期起計 30 天內以書面向香港青年協會領袖學院行政部申請退回繳款；
   If reallocation of the unused hiring period is infeasible, refund of the paid hire charge will be arranged. The hirer must send a written application to the Admin Office within 30 calendar days, inclusive of the date of the original booking for refund of the unused hiring period;

6. 租用場地如因其他不可預計的情況下不能使用，租用者將獲發還已繳款項。至於因場地不能使用而導致之任何損失，香港青年協會領袖學院及其員工恕不負責。
   The Institute reserves the right to cancel a booking due to unforeseen circumstances. The hirer will receive a full refund of the paid hire charge. Neither the Institute nor its employees shall be liable for any losses incurred owing to the cancellation of booking.

1. 租用場地收費以最後發出之收費表為準，租用者有責任向香港青年協會領袖學院行政部查詢相關的收費。場地收費如有更改，恕不另行通知。
   The rates shown are accurate at the time of printing, with the hirer’s responsibility to check the latest rates with the Admin Office. Rates are subject to change with prior notice.

    

2. 場地用途須與申請表格內列明之租用目的相符，在任何情況下均不能違反適用於香港的法例，包括有關維護國家安全的所有法例。
   The hirer(s) should ensure that their activities in the premises of The Hong Kong Federation of Youth Groups Leadership Institute (hereafter “The Institute”) are as stated in the application form and comply with all legal requirements applicable to Hong Kong, including legislations regarding the safeguarding of national security.

    

3. 租用者有責任採取一切必須及適合的措施，確保所有租用的場地均不得超越指定人數上限。
   The hirer(s) should exercise all necessary and appropriate measures to ensure the stated capacity of the venue is duly observed.

    

4. 所有租用場地最低租用時限為兩小時。租用者只可於租用時段內使用場地。.
   The minimum hiring period is 2 hours. The hirer(s) must ensure that the use of the hired venue is confined to the hire period.

    

5. 租用者在公開發佈、宣傳、推廣或刊登廣告推廣其活動時，除可使用香港青年協會領袖學院地址作為舉行活動之場地外，不得直接或間接以香港青年協會或香港青年協會領袖學院名義推廣其活動、或令人相信該等活動與香港青年協會或香港青年協會領袖學院有任何的關係或聯繫。
   The hirer(s) should never publicize, promote, campaign, or advertise their function(s) by bearing the name of The Institute nor hinting any relations or connections with The Institute apart from the address of the hired venue(s).

    

6. 租用者須於租用場地當日出示確認付款證明。
   The hirer(s) should be able to present the confirmation of payment on the date of booking.

    

7. 未經香港青年協會領袖學院行政部事前書面許可，租用者不得使用租用場地以外空間，如走廊、樓梯、大堂等。如租用場地以外空間，因租用者在未經許可下使用而導致任何損壞或遺失，租用者均須負責賠償。
   Without prior written approval from the Admin Office, the hirer(s) should not use nor enter any areas other than the venue(s) the hirer(s) have booked, including but not limited to corridor(s), staircases(s), lobby(s), etc. If the hirer(s) use or enter any areas other than the venue(s) the hirer(s) have booked without prior written approval from the Institute, the hirer(s) are liable for all possible loss and damage.

    

8. 租用者只可使用場地所提供或已租用的設備及設施，並有責任在使用後還原所有設備及設施至原來的狀態。租用者應小心及正確使用相關設備及設施，不得變更、改裝、加裝或／及外置任何物件。
   The hirer(s) should only use the provided or rented equipment and facilities in the booked venue(s) and are responsible for reinstating the equipment and facilities to its original condition immediately after use. The hirer(s) should use such equipment and facilities in a careful and proper manner, while no alternations modifications, attachments and/or additions to the facilities and equipment are allowed.
   
    

9. 一切由租用者、其代表、僱員、代理或邀請者對領袖學院內任何設施及器材所造成損失或損壞，均由租用者負責。租用者須向香港青年協會領袖學院支付一切維修或／以及更換的費用。
   The hire(s) are liable for any loss or damage of the provided or rented equipment and facilities made by representatives, employers, agents or invitees of the hire(s). The hirer's should reimburse the Institute the total cost in relation to repairing or replacing the loss and damage of the provided or rented equipment and facilities.
    

    

10. 租用者如要在租用場地內安裝及拆除物件， 須將安裝及拆除時間計算在租場時間之內。租用者須於交還租用場地前將帶來物資或器材搬走。所有屬於租用者的活動物資及器材，只可在租用時段內送到租用場地，並由租用者自行點收。本學院員工恕不代收。
    The hirer(s) should include sufficient time for setting up and dismantling work at the booked venue(s) and all cleaning and removal of brought-in materials must be completed within the hiring period. The Institute and all management staff will not accept delivery of goods and equipment on behalf of the hirer(s) and all the aforementioned items can only be delivered to the booked venue(s) and received by the hirer(s) during the hiring period.

     

11. 租用者如在租用場地之地板、牆身、天花等地方加裝物件而導致任何污漬或損壞，均須負責賠償。租用者不得把任何物件貼於場地的牆壁。
    The hirer(s) should not post materials on areas which may cause damages or stains to building fabrics including floor, wall, ceiling etc. The hirer(s) should reimburse the Institute of the total cost in relation to repairing or eliminating damages and stains caused by the hirer(s). The hirer(s) cannot stick any materials on the wall of the venue.

     

12. 租用者嚴禁在出租場地或以外空間如走廊、樓梯、大堂等使用任何含有火藥的易燃物品或含有碎花紙之派對禮炮。
    Any smoke, flame or explosion or device or substance causing smoke, flame or explosion to create effects; party cannon, confetti cannon and confetti shooter alike are prohibited for use in all rented venues and common areas of The Institute.

     

13. 租用者須在交還租用場地前將全部所屬物件，包括裝飾、宣傳及包裝物品搬走。如在學院內發現上述物品，香港青年協會大廈領袖學院行政部有權將物品丟棄或暫存，並向租用者徵收所須費用。
    The hirer(s) should remove their own property including decorative, promotional and packing materials from The Institute before departure. If any property or materials belonging to the hirer(s) is found in any area(s) of the Institute, the Admin Office may remove or store the same in such manner as they consider necessary, and on demand, the hirer(s) should reimburse the Institute of the total cost incurred by such removal and storage.

     

14. 未經香港青年協會領袖學院行政部事前書面許可，租用者不得在本大廈出租場地或以外空間如走廊、樓梯、大堂等售賣貨物、服務及進行任何形式的現金交易。
    Without prior approval of the Admin Office, sales activities including sales of goods/ souvenirs/articles/programmes/services etc. and cash transaction of any kind are strictly prohibited in all meeting venues of The Institute.

     

15. 租用者有責任為租用場地內舉辦的活動及參加者購買適合的保險， 包括第三者保險等等。
    The hirer(s) should bear the liability of having placed appropriate insurance to cover all eventualities during the use of the booked venue(s) including third parties liabilities etc.

     

16. 場內的影音設備及設施、錄音或錄影服務於租用期間無論發生任何事故而導致不能提供所需服務，租用者將會獲得發還租用該等影音設備及設施及有關服務之實際費用。至於因此而導致之任何損失， 香港青年協會領袖學院及其員工恕不負責。
    Neither the Institute nor its employees will be liable for any claim of loss and/or damage due to malfunction and/or deficiency of the hired audio visual equipment and/or audio and video recording services howsoever caused. The hirer(s) may receive a refund only limited to the exact hire charges(s) of the unavailed equipment and/or services.

     

17. 除會議室、前囚車停泊處及前裁判官辦公室，未經准許，不得於本學院其他會議場地飲食。如租用會議室、前囚車停泊處及前裁判官辦公室作餐飲用途，須徵收餐飲附加費。本學院並無用作烹調及清洗之設施，如須於上述場地內設餐飲到會服務，所有食品必須由租用者或食品供應商預製。所有餐具及垃圾 (包括容器、杯碟、剩餘食物、飲料等)必須於交還場地前全部搬走。本學院嚴禁使用明火煮食爐具、任何氣體、高壓電器及罐裝氣體燃料。香港青年協會領袖學院只負責一般清潔服務，但可因應租用者要求安排垃圾清理服務，租用者須負責所需費用。
    Food and/or beverages can only be served at Meeting Rooms, Former Defendant’s Carport, Former Magistrate’s Chamber and some common areas with approval from The Institute. Catering surcharges will be applied if food and beverages are served at these areas. No cooking and washing facilities are available and all food to be served must be brought in ready-prepared, and all brought-in catering materials and waste (containers, glassware and tableware, left-over food, beverage etc.) must be removed from the hired venue(s) by the hirer(s) or the hired caterer before departure Flame cooking, gas or high-voltage electrical appliance and gas bottles for cooking are prohibited within The Institute at all times. The Institute is only responsible for general cleaning of the hired venue(s), but can arrange waste disposal service for the hirer(s) at an additional charge.

     

18. 香港青年協會領袖學院不能提供泊車位予租用場地及相關人士。
    Parking areas are restricted to hirers(s), his/her/their representatives, employees, agents or invitees unless with written approval by the Institute.

     

19. 禁止在香港青年協會領袖學院內(包括訓練大樓及花園)吸煙。
    Smoking is prohibited on the Institute (including Training Block and Garden).

     

20. 租用者知悉租用條款根據現行法例。若相關規則及法例有任何修訂，包括但不限於預防及控制疾病及羣組聚集相關法例，租用條款將作出修訂，以符合法例要求。
    The hirer(s) acknowledged that the conditions of hire makes reference to existing government legislations. Should there be any changes to such rules and regulations, including but not limited to rules and regulations on prevention and control of disease, group gatherings etc., the conditions of hire would be amended to fulfill the updated legislative requirements.